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IMPORTANT: PLEASE READ THE NOTES TO PROXY FORM BELOW
Notes to the Proxy Form:
1. A unitholder of EC World REIT (“
Unitholder
”) who is not a relevant intermediary and entitled to attend and vote at the Meeting is entitled to appoint
one or two proxies to attend and vote in his or her stead. A proxy need not be a Unitholder. Where a Unitholder appoints more than one proxy,
the appointments shall be invalid unless he or she specifies the proportion of his or her holding (expressed as a percentage of the whole) to be
represented by each proxy.
2. A Unitholder who is a relevant intermediary entitled to attend and vote at the Meeting is entitled to appoint more than two proxies to attend and
vote instead of the Unitholder, but each proxy must be appointed to exercise the rights attached to a different Unit or Units held by such Unitholder.
Where such Unitholder appoints more than one proxy, the appointments shall be invalid unless the Unitholder specifies the number of Units in
relation to which each proxy has been appointed in the Proxy Form (defined below).
“
Relevant intermediary
” means:
(a) a banking corporation licensed under the Banking Act, Chapter 19 of Singapore, or a wholly-owned subsidiary of such a banking corporation,
whose business includes the provision of nominee services and who holds Units in that capacity;
(b) a person holding a capital markets services licence to provide custodial services for securities under the Securities and Futures Act, Chapter 289
of Singapore, and who holds Units in that capacity; or
(c) the Central Provident Fund Board (“
CPF Board
”) established by the Central Provident Fund Act, Chapter 36 of Singapore, in respect of Units
purchased under the subsidiary legislation made under that Act providing for the making of investments from the contributions and interest
standing to the credit of members of the Central Provident Fund, if the CPF Board holds those Units in the capacity of an intermediary pursuant
to or in accordance with that subsidiary legislation.
3. A Unitholder should insert the total number of Units held in the Proxy Form. If the Unitholder has Units entered against his or her name in the
Depository Register maintained by The Central Depository (Pte) Limited (“CDP”), he or she should insert that number of Units. If the Unitholder has
Units registered in his or her name in the Register of Unitholders, he or she should insert that number of Units. If the Unitholder has Units entered
against his or her name in the said Depository Register and Units registered in his or her name in the Register of Unitholders, he or she should
insert the aggregate number of Units entered against his or her name in the Depository Register and registered in his or her name in the Register of
Unitholders. If no number is inserted, the Proxy Form will be deemed to relate to all the Units held by the Unitholder.
4. The instrument appointing a proxy or proxies (the “
Proxy Form
”) must be deposited at the Unit Registrar’s Office at Boardroom Corporate & Advisory
Services Pte. Ltd. at 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623 not less than 72 hours before the time appointed for holding
the Meeting.
5. The Proxy Form must be executed under the hand of the appointor or of his or her attorney duly authorised in writing. Where the Proxy Form is
executed by a corporation, it must be executed either under its common seal or under the hand of an officer or attorney duly authorised. Where
the Proxy Form is executed by an attorney on behalf of the appointor, the letter or power of attorney or a notarially certified copy thereof must be
lodged with the Proxy Form, failing which the Proxy Form may be treated as invalid.
6. Completion and return of this instrument appointing a proxy or proxies shall not preclude a Unitholder from attending and voting at the Meeting.
Any appointment of a proxy or proxies shall be deemed to be revoked if a Unitholder attends the Meeting in person, and in such event, the Manager
reserves the right to refuse to admit any person or persons appointed under the instrument of proxy to the Meeting.
7. The Manager shall have the right to reject any Proxy Form which is incomplete, improperly completed or illegible or where the true intentions of the
appointor are not ascertainable from the instructions of the appointor specified on the Proxy Form. In addition, in the case of Units entered in the
Depository Register, the Manager (a) may reject any Proxy Form if the Unitholder, being the appointor, is not shown to have Units entered against his
or her name in the Depository Register as at 72 hours before the time appointed for holding the Meeting, as certified by CDP to the Manager; and
(b) shall be entitled and bound to accept as accurate the number of Units entered against the name of that Unitholder as shown in the Depository
Register as at a time not earlier that 72 hours prior to the time of the Meeting, supplied by CDP to the Trustee and to accept as the maximum number
of votes which in aggregate that Unitholder and his proxy/ies (if any) are able to cast on poll a number which is the number of Units entered against
the name of that Unitholder as shown in the Depository Register, whether that number is greater or smaller than that specified by the Unitholder or
in the Proxy Form.
8. All Unitholders will be bound by the outcome of the Meeting regardless of whether they have attended or voted at the Meeting.
9. On a poll, every Unitholder who is present in person or by proxy shall have one vote for every Unit of which he or she is a Unitholder. A person entitled
to more than one vote need not use all his or her votes or cast them the same way.
Special Note on Dress Code :
Unitholders of EC World REIT (and their respective proxies) are advised not to wear singlets, bermudas, shorts and slippers at Maxwell Chambers, the
venue of the Annual General Meeting. Your co-operation in complying with Maxwell Chambers’ dress code is greatly appreciated or otherwise, you will
be denied entry into the building.