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EC World Real Estate Investment Trust ANNUAL REPORT 2016
NOTICE OF
ANNUAL GENERAL MEETING
Explanatory Note:
The Ordinary Resolution 3 above, if passed, will empower the Manager from the date of this AGM until (i) the conclusion
of the next AGM of the Unitholders of EC World REIT, or (ii) the date by which the next AGM of the Unitholders of EC
World REIT is required by the applicable laws and regulations or the Trust Deed to be held, or (iii) such authority is varied
or revoked by the Unitholders in a general meeting, whichever is the earliest, to issue Units, make or grant Instruments
and to issue Units pursuant to such Instruments, up to a number not exceeding, in total, fifty per cent (50.0%) of the
total number of issued Units (excluding treasury Units, if any), with a sub-limit of twenty per cent (20.0%) for issues
other than on a
pro rata
basis to Unitholders.
For the purpose of determining the aggregate number of Units that may be issued, the percentage of issued Units
will be calculated based on the total number of issued Units (excluding treasury Units, if any) at the time this Ordinary
Resolution is passed, after adjusting for new Units arising from the conversion or exercise of any Instruments which
are outstanding or subsisting at the time when this Ordinary Resolution is passed and any subsequent bonus issue,
consolidation or subdivision of Units.
Important Notice:
1. A Unitholder who is not a relevant intermediary and entitled to attend and vote at the AGM is entitled to appoint one or two proxies to attend and
vote in his or her stead. A proxy need not be a Unitholder. Where a Unitholder appoints more than one proxy, the appointments shall be invalid unless
he or she specifies the proportion of his or her holding (expressed as a percentage of the whole) to be represented by each proxy.
2. A Unitholder who is a relevant intermediary entitled to attend and vote at the AGM is entitled to appoint more than two proxies to attend and vote
instead of the Unitholder, but each proxy must be appointed to exercise the rights attached to a different Unit or Units held by such Unitholder.
Where such Unitholder appoints more than one proxy, the appointment shall be invalid unless the Unitholder specifies the number of Units in
relation to which each proxy has been appointed in the Proxy Form (defined below).
“
Relevant intermediary
” means:
(a) a banking corporation licensed under the Banking Act, Chapter 19 of Singapore, or a wholly-owned subsidiary of such a banking corporation,
whose business includes the provision of nominee services and who holds Units in that capacity;
(b) a person holding a capital markets services licence to provide custodial services for securities under the Securities and Futures Act, Chapter 289
of Singapore, and who holds Units in that capacity; or
(c) the Central Provident Fund Board (“
CPF Board
”) established by the Central Provident Fund Act, Chapter 36 of Singapore, in respect of Units
purchased under the subsidiary legislation made under that Act providing for the making of investments from the contributions and interest
standing to the credit of members of the Central Provident Fund, if the CPF Board holds those Units in the capacity of an intermediary pursuant
to or in accordance with that subsidiary legislation.
3. The instrument appointing a proxy or proxies (the “
Proxy Form
”) must be deposited at the Unit Registrar’s Office at Boardroom Corporate & Advisory
Services Pte. Ltd. at 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623 not less than seventy-two (72) hours before the time
appointed for holding the AGM.
Personal data privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the AGM and/or any adjournment thereof,
a Unitholder (i) consents to the collection, use and disclosure of the Unitholder’s personal data by EC World REIT (or its agents) for the purpose of
the processing and administration by EC World REIT (or its agents) of proxies and representatives appointed for the AGM (including any adjournment
thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment
thereof), and in order for EC World REIT (or its agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively,
the “
Purposes
”), (ii) warrants that where the Unitholder discloses the personal data of the Unitholder’s proxy(ies) and/or representative(s) to EC World
REIT (or its agents), the Unitholder has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by
EC World REIT (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the Unitholder will
indemnify EC World REIT in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the Unitholder’s breach of warranty.
Special Note on Dress Code:
Unitholders of EC World REIT (and their respective proxies) are advised not to wear singlets, bermudas, shorts and slippers at Maxwell Chambers, the
venue of the Annual General Meeting. Your co-operation in complying with Maxwell Chambers’ dress code is greatly appreciated or otherwise, you will
be denied entry into the building.